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Regulatory Compliance Officer

Norwich University

Please provide a cover letter, resume, and Norwich application:

The Regulatory Compliance Officer ensures College of Graduate & Continuing Studies (CGCS)  compliance with state and federal regulations governing students, courses, and programs offered through technology-mediated distance education and with on-ground internships, clinical experiences, field studies, exams, and practicum requirements; and ADA compliance within CGCS. The Regulatory Compliance Officer serves as the primary liaison with state agencies; researches and keeps abreast of state and federal regulations; compiles, submits, and monitors annual, bi-annual, and new program applications and reports; attends out-of-state authorization meetings, as necessary; coordinates with the Student Financial Planning office to ensure Title IV compliance within CGCS; and prepares necessary handbooks, catalog entries, documents, policy drafts, and reports to reflect compliance. The Regulatory Compliance Officer also monitors and ensures compliance with DOD regulations as they apply to military funding.

Essential Functions

Work closely with administrative, enrollment, and academic units to secure required information, data, and documents in the preparation of authorization applications, reports, handbooks, catalog entries, and supplemental information.

Conduct research and remain up-to-date on all state and federal laws and regulations pertaining to jurisdiction over students, courses, and programs, as well as specialty board/agency approvals (e.g., state boards of nursing).

Establish a relationship and maintain appropriate lines of communication with applicable state and federal agencies.

Manage and coordinate the state, federal, and specialty authorization process for all applicable state and federal agency approvals.

Manage the review and approval process for the development of new courses and programs as it relates to the regulatory compliance process.

Write and/or compile authorization applications, reports, and supplemental information.

Manage contract process through drafting new contracts, reviewing and recommending for approval existing contracts, and developing tracking and inventory capabilities for all contracts related to CGCS.

Maintain an internal library of filed application reports.

Establish a repository and/or database of state and agency authorizations, approval timelines, and approval status for all applicable agencies/entities.

Recommend institutional policy and procedure revisions to ensure compliance and minimize legal risk.

Maintain the CGCS policy repository and annual student handbook. Compile semi-annual catalog edits/entries and current information for web-based consumer information pages.

Provide legal guidance on regulatory and legislative issues related to the University.

Prepare periodic reports for the Boards of Trustees and Fellows, VPAA/Dean, AVPs, and Associate Deans.

Monitor and audit ADA compliance in CGCS.

Supervise legal interns/externs, as required.

All other duties as assigned.


Minimum juris doctor degree

Minimum three years of work experience, preferably in an educational, collegiate, or regulatory setting.

Core Competencies

Strong analytical ability to research and apply laws and regulations to specific university settings.

Exceptional report and technical writing skills; excellent verbal and written communication skills.

Experience with Microsoft office/business applications and web-based search applications.
Keen attention to detail and strong organizational, time-management, and prioritization skills.

Ability to work independently, exercise appropriate professional judgment, and discern when to make referrals; must be able to function as a team-player in a fast-paced environment with multiple priorities.

Strong interpersonal skills with a capacity to work well with diverse internal and external constituencies.

Must be able to maintain confidentiality.
Able to prioritize, multi-task and meet deadlines.
Knowledge of MS Office, Word, Excel and Outlook.
Ability to communicate with co-workers and business contacts in a courteous and professional manner; exhibit grace under pressure.

Ability to relate effectively with all members of a diverse academic community.

Additional Information:

Norwich University is an Equal Opportunity Employer and is committed to providing a positive education and work environment that recognizes and respects the dignity of all students, faculty and staff. Reasonable accommodations will be made for the known disability of an otherwise qualified applicant.  Please contact the Office of Human Resources at for assistance.

All candidates must be a US Citizen/Permanent Resident legally eligible to work in the US without sponsorship now or in the future. A post offer, pre-employment background check will be required of the successful candidate.

Norwich University offers a comprehensive benefit package that includes medical, dental, vision, group life and long term disability insurance, flexible-spending accounts for health and dependent care, 403(b) retirement plan with employer match, employee assistance program, paid time off including parental leave, and tuition scholarships for eligible employees and their family members.

Application Instructions:

Please provide a cover letter, resume, and Norwich application: