SUMMARY OF POSITION ROLE/RESPONSIBILITIES:
The Assistant Director provides strategic leadership, management, and oversight of the campus Export Control and Facility Security programs. Additionally, The Assistant Director functions as the University’s Facility Security Officer (FSO) and serves as the institution’s liaison between industry and government. The Assistant Director establishes policies, develops and implements compliance programs, and is responsible for all research and some non-research activities impacted by the export control and facility/industrial security regulations across multiple units on campus. Further, the Assistant Director is responsible for risk assessment and mitigation, analyses and determination of applicability of regulations to specific activities, and implementation of strategies to ensure compliance. The Assistant Director also works collaboratively with leadership in stakeholder units within and outside the Office of Research to promote, facilitate, and support all projects with export control and facility/industrial security requirements.
ESSENTIAL FUNCTIONS OF THE JOB
Export Control Compliance Program
- Reviews research projects, invention disclosures, material transfer agreements, and other UF efforts for export control issues.
- Responsible for developing, implementing, and monitoring Technology Control Plans (TCP) and related export exemptions/exceptions.
- Leads the annual review of active TCPs.
- Creates University of Florida (UF) export control forms and checklists.
- Develops and implements export control training programs for faculty, staff, and students.
- Develops UF guidelines, policies, and procedures related to export control in collaboration with other offices.
- Acts as a liaison to Sponsored Programs and provides subject-matter expertise during contract negotiations.
- Responsible for the export control outreach efforts, both within and outside the University (e.g., represents UF at regional and national export control meetings; leads the UF Export Control Working Group).
- Authors the content for the export control webpage and serves as the UF liaison for internal and external audits/reviews of the UF Export Control compliance program.
- Identifies and tracks Export Control Program metrics.
- Drafts and monitors all export control related license applications, including International Traffic in Arms Regulations (ITAR) licenses and Technical Assistance
- Agreements, Export Administration Regulations (EAR) licenses, and Office of Foreign Assets Control (OFAC) licenses.
- Drafts commodity jurisdiction and commodity classification requests.
- Supports UF faculty and staff when exporting information or equipment outside of the United States, including providing expertise on U.S. Customs and Border Protection requirements and filing Electronic Export Information (EEI) paperwork.
Facility Security Officer (FSO) Duties and Responsibilities
- Administers UF’s Facility Security program in accordance with the National Industrial Security Program Manual (NISPOM) standards and all applicable federal requirements.
- Assigns security duties to other UF facility/industrial security personnel.
- Attends applicable training courses and maintains competency in NISPOM and other federal requirements.
- Serves as UF’s Facility Security liaison with the Defense Security Service (DSS) and other federal agencies.
- Provides security education training and awareness and plays a crucial role in safeguarding classified information.
- Conducts self-inspections, security trainings, briefings, and debriefings.
- Prepares and submits required reports to applicable government oversight agencies and oversees classified visits at UF.
- Maintains familiarity with internal and external research compliance developments and regulations, including but not limited to, ITAR, EAR, OFAC embargoes and sanctions regulations, Department of Energy (DOE) 10 C.F.R. Part 810, Assistance to Foreign Atomic Energy Activities, DOE 10 C.F.R. Part 110 Export and Import of Nuclear Equipment and Material, and Automated Export System/Electronic Export Information filing rules.
- Drafts comments to federal regulations on behalf of the UF Office of Research, as assigned.
- Provides back-up support for all compliance programs within the Division of Research Compliance and Global Support (DRCGS), as assigned.
- Supervises the Export Control Administrative Support Assistant.
- Supervises the Assistant FSO Administrative Assistant.
- Oversees the facility security-related duties of the Assistant FSO Administrative Assistant housed within the College of Engineering.
- Assists the Director of Research Compliance and Global Support in managing the day-to-day operations of the Division, as well as supervising other office staff as needed.
- Participates in the compilation of data required for internal and external analysis and reporting.
- Leads special projects and serves on various UF work groups, as assigned.
Master’s degree in an appropriate area and two years of relevant experience; or a bachelor’s degree in an appropriate area and four years of relevant experience.
- Strong leadership, interpersonal, and communication skills.
- Ability to understand and interpret complex regulatory requirements and apply them in an academic setting.
- Currently hold an active U.S. security clearance at the SECRET level.
- Export control compliance experience in an academic setting.
- Ph.D. or Juris Doctor degree.
- Science, engineering, or legal background.
- Program management and supervisory experience.
- Experience managing a facility/industrial security program under the NISPOM.
- THIS POSITION REQUIRES A CRIMINAL BACKGROUND CHECK.
- THIS POSITION REQUIRES U.S. CITIZENSHIP.
- THIS POSITION REQUIRES A U.S. SECURITY CLEARANCE AT THE SECRET LEVEL.
- THIS POSITION IS SUBJECT TO FEDERAL AND STATE PRIVACY REGULATIONS.